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Setting Up Business E-mail and Personal Email Accounts with POP




Do you work from home? Do you have a business email account? Do you have a personal email account? Would you like to keep your business and personal emails separate, but easily read and respond to both at the same time, and with the same software email client program? If you answered yes to any [...]






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Thunderbird
Do you work from home? Do you have a business email account? Do you have a personal email account? Would you like to keep your business and personal emails separate, but easily read and respond to both at the same time, and with the same software email client program? If you answered yes to any of these questions, the following will give you a quick overview of what you need to do on your home office computer.

Many options are available for just about any email address today. Most free online service providers of email have the option to be able to write and respond to emails online and on a home office computer using POP. POP is a type of protocol for sending and receiving email. Don’t worry what POP exactly means, but any email client can be used to set up POP email. Email clients are software email programs such as Outlook, Outlook Express, Windows Mail, Thunderbird, Mozilla, Netscape, Eudora, Apple Mail, and others. If you have a free Google Gmail account, which I highly recommend, you can use POP mail to send and receive on your local computer, in addition to also being able to send and receive email online.

For some excellent examples of how to configure POP for Gmail, take a look at the following:

Mail Clients


If I am using one of these email clients, how do I respond using my business account when it’s a business email, and how do I respond using my personal account when it’s a personal email?

Once again, there are many options on each specific email client. Depending on the email client, you can have separate identities, and have separate accounts under each identity. Typically separate identities as in Outlook Express are completely different viewable login areas within the the email client program. This means that you would have to switch identities to be able to read and send emails from each specific identity. Each identity can have more than one account, with multiple email addresses being imported to the specific identity, but this requires quite a bit of filtering and sending a message will not necessarily be the email address that you really want to use to send a specific email from a specific address. For example, if you use one identity only to receive all your emails from both a personal and a business account, into one inbox, then it is most likely that the header of the email, (the part that shows the “Send From:” and “Sent To:” information) will not be exactly the correct addresses that you want to show for a business account response or vice versa.

Thunderbird e-mail client, which is free and highly customizable, with multiple identities and multiple accounts, does things slightly differently when talking about identities and accounts.

Idenitities

An identity in Thunderbird is a collection of settings for sending mail. An identity is defined by:

  • A name.
  • An e-mail address.
  • The account that the identity belongs to.

Note: Technically, an identity in Thunderbird is a collection of preference settings in your profile.

Thunderbird allows you to create identities that look exactly the same, but if you do that you might find them confusing to use.

Use more than one identity when you want to send mail using more than one From name or e-mail address, or more than one SMTP server, or more than one signature, or more than one choice for any of the settings that Thunderbird provides in identities.

Thunderbird e-mail client requires you to create a separate default identity for each account, but you can make these identities look exactly the same if you want to. For example, you receive some of your mail from Gmail and some of your mail from the company you work for, but you always want to send mail using your company From address. In your Thunderbird Gmail account, change the default identity to specify exactly the same details as in your work account.

If you receive mail that was originally sent to more than one e-mail address, then you might find it convenient to create identities for all those e-mail addresses. Then you can reply to a message from the same address that it was originally sent to.

Do not use more than one identity when one of your accounts already has an identity that you can use. This is because when you write a message you can change the From address to any identity from any account. There is usually no point in having duplicate identities in different accounts (unless they are default identities).

An identity specifies:

  • Settings used when you start composing a message
  • Settings used when you send a message

Identity P

Compose settings

HTML or plain text
Reply format
Send settings

From address
Signature
SMTP server
other settings…

Read more about Mail Concepts.

If you want to create an automatic forward, using a business email address, and having emails forwarded to your personal email address, you can do that, but be aware that if you respond from your personal email address on a forwarded message from the business address, the Send From will be the personal e-mail address and that is what the person will see on the other end when the e-mail is received.

A solution to this situation, is to have two accounts, one for business, and one for personal information messages, and make sure you are using the correct one for business, and for personal use.

If you have multiple email accounts online, and don’t want to have to login to each specific account, you can set up forwards to one account, and just note where the email came from. Then respond using the appropriate e-mail identity or account.

Gmail Notifier
is a notification program that runs locally on your computer that lets you know when you have a message at one specific account. Use this to monitor the main e-mail account, where all your emails arrive. Another option for automatic notification is to use ePrompter which runs automatically in the background, and can be configured to allow up to 16 e-mail accounts to be monitored at the same time, and will let you know with a small color coded circle (and/or sound) showing when an email arrives, and display the number of e-mails that arrived inside the circle. Both ePrompter and Gmail Notifier are very easy to set up and use. ePrompter’s wizard allows you to very easily create additional color coded account dots that will monitor all your different e-mail accounts.

Hope this helps, feel free to ask your questions.

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My Blogger Wish List




I like Blogger I just wish Blogger had a simple way of creating static pages, that did not necessarily show up as a blog posted page. Anyone that has been blogging for sometime will tell you, that there is certain information that a person or company would like to have readily available through a link [...]






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BloggerI like Blogger

I just wish Blogger had a simple way of creating static pages, that did not necessarily show up as a blog posted page.

Anyone that has been blogging for sometime will tell you, that there is certain information that a person or company would like to have readily available through a link on the blog itself to a separate page with the same branded template image as the main home page. Other times, it would really be cool if a person could have a unique page or pages that have a different template style. For example: maybe all the blogs posted under a particular label; a person would like to have a different image at the top of the page header to separate and visually identify the postings. There are Blogger workarounds and hacks that place in different pictures or images depending on certain parameters, but it would be nice to have maybe a different customizable template area for the static pages and/or labeled categories.

Additionally it would be cool if a person could easily blog to a different subdirectory area of the website when using Custom Domain Name Blogger publishing on another hosted account. While FTP publishing does allow multiple separate blogs under one domain name, custom domain name publishing does not provide the ability to create separate blogs under the main area of the website. Which means you can not have mondays.ws and mondays.ws/coolwidgets as a place to blog directly about coolwidgets. This would be a very handy feature to be able to easily add another subdirectory area under the current blog as a person would have with a unique category area and static pages on a regular website. You can however have other sub domain names with the same custom domain name using Blogger Custom Domain Name option. For example: backflag.com is the domain where I post short snippets using Tumblr as the free online publisher engine. But I use marketingstrategies.backflag.com as the custom domain name publishing option with Blogger to the sub domain marketingstrategies, for information about marketing strategies. Keep in mind that subdomains are typically viewed as separate websites and it is important to note from a search standpoint (see note below about having different websites).

Static Page Workaround for Blogger

Probably the simplest static page workaround for Blogger at this time is to go to the earliest blog posting date and post a new page with backdating it to this earliest time. Turn off comments and backlinks under post options for this posting if you want, and set the date to the oldest date. Then simply link to it.

The Strength of the Free Blogger Service

The strength of the free Blogger service is the ability to customize the html and css (cascading style sheets) code in order to create your own unique branded image. Other blog hosting services that offer free hosting such as WordPress, provide some of the features such as static pages but have severe limitations on what can be altered and customized with the css and the html.

The ability to use hundreds, if not thousands of free templates set up for the Blogger service is one of the features that I have come to love. Just about any webpage or website template can be converted to a Blogger template with having an understanding of the Blogger drive engine and placing the proper coding from Blogger into the template design area. This feature really makes it much easier to brand the blog to the current site design. Read about Blogging with Professional Web Services.

Additional Blogger Wishes

I love the new Blogger with XML. I wish we could use the XML features on the non Google hosting services. For example: currently one of the Blogger options is in the classic design template mode for ftp publishing to a paid hosted provider with full customization. We have our website at www.pwebs.net for Internet marketing services. We publish a blog using Blogger at: www.pwebs.net/internet-marketing.htm about the Internet marketing industry, in which we write about various aspects of Internet marketing. Currently we are using ftp publishing for the blog, and a customized classic template design. There are some pretty cool features that XML has, as compared to the standard ftp classic design template. If the XML new Blogger templates could be used for other than the free Blogspot account hosting or the Custom Domain option (see below), then it would make it much easier to customize and manage the information for publishing.

I know I said this before but it bares repeating. Blogger currently allows you to use the Custom Domain name option, but hosting still takes place on Blogger servers, and only allows one blog per main domain name without subdirectories as compared to ftp publishing (see above). A person can create Sub Domains for different blogs using the custom domain name option, but these are considered separate websites, and if information was substantially the same between these Sub Domains, the Search Engines would more than likely not look too favorably to having created additional subdomains. For example: www.jimwarholic.com could have a subdomain as info.jimwarholic.com with unique information at both areas and this would be OK. This is no different than Blogger hosted services with millions of subdomains at blogspot.com, such as eclectic-marketing.blogspot.com and professionalwebservices.blogspot.com.

One of the reasons I have come to really like using the Blogger service is because Google allows you to use javascripts in the templates themselves. WordPress free blog hosting restricts javascript from being added for additional features. WordPress states it’s because of security issues. I am not convinced that javascript is the problem as opposed to simply WordPress engineers taking the time to allow javascript to be used securely in the first place. Listen, I am not bashing WordPress, because I too have a WordPress blog with Jim West as the blog name, and I like posting there from time to time, but I am simply stating the main differences that I see between Blogger and WordPress.

One reason to choose Custom Domain Name Blogger publishing over FTP publishing is the speed at which a page publishes using the custom domain name option. Whereas on an ftp account, hosted somewhere else, it can involve quite a delay with ftp publishing timeouts on very large blogs. Custom Domain Name publishing is also easier to add widgets and other items for the novice blogger. Expert bloggers can also customize the templates quite extensively.

In this world, nothing is ever perfect as it is. Everything man-made can always be improved. Not everyone will have everything they want. What are some of your thoughts on the Blogger wish list? What features would you like to see added? One last thing that I forgot to mention is I would like the labels to be able to automatically show up when using classic template de
signs for ftp publishing, just like in the XML template designs provides the sidebar widget to display the labels. Currently for classic templates you have to create the list manually for the sidebar areas.

Internet Marketing Strategies and Services for businesses on the web.

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Google Custom Domain Name www Subdomain Help Required




I decided to tackle the custom domain name setup again for Google Custom Domain names for both Blogger and Google Apps. The instructions for setting up a custom domain name with Blogger seem simple enough, but when entering a CNAME record and having the WWW point to ghs.google.com produces only half the desired results. Here [...]






Click to read more about: Google Custom Domain Name www Subdomain Help Required

I decided to tackle the custom domain name setup again for Google Custom Domain names for both Blogger and Google Apps. The instructions for setting up a custom domain name with Blogger seem simple enough, but when entering a CNAME record and having the WWW point to ghs.google.com produces only half the desired results.

Here is an actual example of what I am talking about. When entering www.wednesdays.ws, that takes you to one blog. But when entering just plain wednesdays.ws, it would say the blog could not be found or something like that. So I decided to see what would happen if I created a second blog, and using the custom domain feature to point this second blog to a nearly identical template, but with different blog postings. Now both blog sites work independently of one another. Take a look at wednesdays.ws.

The Blogger system allowed for independent blogs on both the www and without the www. This really is not an ideal setup because most people think of www.wednesdays.ws and wednesdays.ws as one and the same site. However, the WWW is actually a subdomain of wednesdays.ws.

What’s The WWW Solution?

In the Blogger Help Group is a thread for Custom Domain. This particular thread talks about the very problematic issue, and unfortunately does not appear to have a fix at this time. I can’t help but think that there has to be some enterprising individual that has come up with a definitive answer to this CNAME record problem. Apparently, CNAME records are suited for subdomains and not the domains themselves. Here are a couple of articles that talk about the details of what is required.

Google Custom Domains – Elegant Yet Unreliable

Google Custom Domain – The DNS Referral

The interesting thing about CNAME records being for subdomains, is the fact that I was able to publish two different blogs using WWW for one and no WWW for the other.

Below is the actual GoDaddy Total DNS Control Panel screen shot. Click on the image to open it in a new window, with a larger view.

GoDaddy Total DNS Control Panel

GoDaddy Total DNS Control Panel

This has not been the only experiment with Google and the Custom Domain Names. Several months back, I had set up this website with a custom domain name and used both a blog for publishing, plus bring your own domain name at Google Apps. This was exceptionally interesting in the aspect that the WWW was being published at the blog, and the other without the WWW was being published at Google Apps. This does seem to work, but in my estimation is confusing for the person browsing from one location to another, even though technically the WWW is a subdomain, most people do not realize that, and expect to go to the same place no matter which way they type in the domain name. I am not exactly sure how the search engines take to having each go to a different location.

On one of the experiments, I believe I was able to get it to partially function, except the articles themselves would not render properly. If the article posting was being published using the WWW blog, then when someone tried to type in the article location without the WWW it would not find the posting.

Since that time, with the two different locations option, I have switched this website to publish with ftp publishing using Blogger as the Blogging engine. With ftp publishing there is an option to turn off the Blogger tool bar. Now, because the site is hosted at another location, both the WWW and the site without the WWW render to the same web page.

Additional Experiments Were Tried

Here are some other items I tried to see what would happen to try to alleviate the problem of dual personalities with Google Custom Domain name publishing. I located the IP address for where the particular blog was being published. I then created an “A” record which pointed to the location of the blog. I don’t remember all the particulars of exactly what happened, but I do remember there were performance issues. Additionally I tried to do a Meta Redirect in one of the blogs to go to the other. This also had performance issues, and the search engines probably penalized the website for having a meta redirect with little time involved before the page was redirected. Also, having a redirect places the person using a web browser, who wants to use the back button, in a position of not being able to easily get back to his or her starting point. Simply put, people do not like being hemmed in and not able to get back in their browser. So, that option was not ideal.

There has got to be an answer. If I only wanted to have a unique blog subdomain name on the front of my website, then using Google Custom Domain name publishing is no problem at all. Any suggestions from anyone? Google, do you folks have any answers?

Sincerely,

Jim Warholic the Internet marketing marketeer

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